Job Description

Position Title: Senior Document Management Specialist 

Location: Hill Air Force Base, Utah

Clearance: This position requires an Active Secret Clearance

Salary: $105,000 - $115,000

Position Summary:

Command Cyber Solutions is seeking a highly skilled Senior Document Management Specialist to join our IT team in support of a client at Hill AFB. The Senior Document Management Specialist will be responsible for developing policies, procedures, and best practices related to document management, including classification, retrieval, and access control. Additionally, the Senior Document Management Specialist will be responsible for overseeing the lifecycle of the organization’s hardware and software assets.

Essential Duties & Responsibilities:

• Engineering document assembly, change control, and Document Control Library archival.
• Maintenance and continuous improvement of the Change Control process.
• Assists in the building of documents for regulatory submissions, as well as interfaces with customers as needed.
• Daily interaction and documentation & compliance support to internal & external engineering, research & development, manufacturing operations, materials management, program management, and qualified individuals and groups.
• Develop and implement IT asset management (ITAM) policies, procedures, and standards.
• Manage the entire lifecycle of IT assets, from procurement to disposal, including planning, acquisition, deployment, maintenance, and retirement.
• Track and maintain accurate records of all IT assets (hardware, software, licenses, cloud subscriptions, etc.) within the organization's asset management system.
• Ensure compliance with software license agreements and usage rights.
• Manage the disposal of IT assets in a secure and environmentally responsible manner.
• Maintain a comprehensive and up-to-date inventory of all IT assets, including location, ownership, configuration, and status.
• Utilize automated discovery tools and manual processes to identify and track IT assets.
• Manage software licenses to optimize usage, minimize costs, and ensure compliance.
• Develop and maintain reports on IT asset inventory, utilization, and costs.
• Provide regular updates to management on the status of IT assets.

Education, Certification & Experience Requirements:

Education Required:

• Bachelor’s degree in computer science, Information Systems, or related field or equivalent experience.
• Minimum 7 years of experience with document control.
• Active Secret security clearance.

Knowledge, Skills & Abilities:

Required:

• Strong organizational skills and attention to detail.
• Excellent communication and interpersonal skills.
• Experience with electronic document management systems.
• Knowledge of industry standards and regulations related to document management.
• Strong understanding of IT asset management principles and best practices.
• Proficiency in Microsoft Office Suite (Excel, Word, PowerPoint).
• Knowledge of IT infrastructure and security concepts.
• Understanding of financial principles related to IT asset management (e.g., depreciation, total cost of ownership).
• Ability to work independently and as part of a team.
• Data analysis and problem-solving skills.
• Typing and computer skills.

Working Conditions/Working Environment/Physical Demands:

• Basic office work environment at government facility location.
• Scheduled hours between 6:00 AM and 5:00 PM, Monday through Friday.
• May require participation in rotating schedule for off-shift and weekend work.
• On-call availability for maintenance and emergency situations.
• Duties are subject to change based on the needs of the customer.

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Command Cyber Solutions, LLC is an equal opportunity employer. Command Cyber solutions, LLC does not discriminate in employment opportunities or practices on the basis of race, color, religion, sex, national origin, age, disability, marital status or any other characteristic protected by law.

Potawatomi Federal Solutions is a federal government contractor who provides essential services and administrative support to Potawatomi Business Development Corporations’ family of industry-leading federal government contracting subsidiaries. We are 100% tribally owned small business of the Forest County Potawatomi Community of Wisconsin. In 2007, we launched with one mission in mind: to create a profitable tribal enterprise to allow us to invest in the health, wellness, education, environment and future of our people for generations to come. What fuels your fire? We invite you to find out by exploring our career opportunities and joining our dynamic team of innovative professionals!

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