Job Description

Program Assistant I - Petroleum Engineering Department

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Program Assistant I - Petroleum Engineering Department

Salary

$25.16 - $32.00 Hourly

Location

Golden, CO

Job Type

Full Time

Job Number

GLA - JR106449 - 04/25

Department

Colorado School of Mines

Opening Date

04/03/2025

Closing Date

4/21/2025 11:59 PM Mountain

FLSA

Determined by Position

Type of Announcement

This position is open only to Colorado state residents.

Primary Physical Work Address

1500 Illinois St. Golden, CO 80401

FLSA Status

Non-Exempt; position is eligible for overtime compensation.

Department Contact Information

[email protected], 303-273-3250

How To Apply

Please submit an online application for this position at Reach out to the Department Contact to apply using a paper application, including any supplemental questions. Failure to submit a complete and timely application may result in the rejection of your application. Applicants are responsible for ensuring that application materials are received by the appropriate Human Resources office before the closing date and time listed.

• Description

• Benefits

• Questions

Department Information

Make a difference in higher education!

Colorado School of Mines is an internationally preeminent teaching and research university dedicated to meeting the resource development needs of a rapidly evolving, technology-based society. Mines was selected by the Colorado State Legislature as the state's first "exemplary institution" of public higher education due to our "high degree of responsibility and capability with regard to academic and administrative functions."

Colorado's oldest public university, Mines is located in Golden, Colorado at the gateway of the Rocky Mountains, 13 miles west of downtown Denver and 21 miles south of Boulder.

MINES IS PROUD TO OFFER EXCELLENT BENEFITS TO ATTRACT AND RETAIN EXTRAORDINARY TALENT. OUR PERKS INCLUDE:

• Medical, Dental, and Vision Insurance

• Generous vacation and sick leave plus 13 paid holidays

• State pension plan (PERA)

• Parental Leave

• Reduced cost tuition for employee and family members

• Life and Disability Insurance

• Professional growth and training opportunities

• Access to technology and equipment

• Colorado State Employee Assistance Program

• Access to a world-class recreation center

• Interaction with an international population and cultural events

• BenefitHub ( state employee discount program

• RTD Eco-Pass

Description of Job

The Petroleum Engineering department at the Colorado School of Mines (Mines) is hiring for a Program Assistant I to join their team!

This position provides administrative and financial assistance to the department. Financial responsibilities include reconciliation of accounts, reallocation of procurement card purchases, application of daily expenditures to corresponding budgets, preparing journal entries, payroll reallocations and budget transfer requests to be processed at the controllers office. Position analyzes historical expenditure data, manages a budget for Teaching Assistants (TAs) and 1st year PhD support account. Position manages administrative aspects of a department's graduate and undergraduate programs. Position will be responsible for managing the website and updating marketing materials as well as providing writing and editing skills for completion of the department newsletter. Position provides broad administrative support to department such as assisting with student inquiries and requests, course scheduling and updating the course catalogue, managing administrative aspects special programs such as the seminar or short course series. Other duties include report writing, managing accounting associated with department research activity, managing administrative aspects of departmental hiring programs, managing overseeing, and supervising student employees, serving as a resource for department public relations, coordinating conference room and laboratory access as well as office space and building access assisting in departmental fundraising activities and managing departmental web and social media presence.

Duties include:

• Administrative support and office management

• Department accounting and financial analysis

• Student services administrator

• Human Resources forms management

• Reports on ABET accreditation and other items

• Technical specialist and administrative support for Department Head

• Other clerical duties

Please note: This position is on-campus Monday - Friday.

Minimum Qualifications, Substitutions, Conditions of Employment & Appeal Rights

Residency Requirement: (New)

This posting is only open to residents of the State of Colorado at the time of submitting your application.

Class Code & Classification Description:

H4R1XXPROGRAM ASSISTANT I (

MINIMUM QUALIFICATIONS:

Experience Only:

Four (4) years of relevant experience in an occupation related to the work assigned to this position, including work in c ommunications, managing and organizing information, must be able to manage competing priorities, have familiarity with marketing and outreach.

OR

Education and Experience:

A combination of related education and/or relevant experience in an occupation related to the work assigned equal to four (4) years. (TRANSCRIPTS MUST BE ATTACHED FOR EDUCATIONAL CREDIT)

Necessary Knowledge, Skills, and Abilities:

• Strong interpersonal and communications skills; ability to analyze, investigate and solve problems.

• Proficiency in coordinating resources, managing complex budgets, and establishing priorities.

• Experience in webpage management, social media engagement, and content creation.

• Demonstrated ability to be detail-oriented, work in a team-oriented environment, as well as independently, and adapt to change in the workplace.

• Commitment to creating an inclusive environment and demonstrated ability to work effectively with postsecondary students, faculty and staff of diverse backgrounds.

• Ability to be sensitive to the needs and concerns of faculty, staff, and students and other members of the University in a manner that is professional, objective and easily understood.

• Experience using computer applications, software tools, databases, including Workday, Microsoft Word, Excel, Outlook, PowerPoint, OnBase and other relevant technologies.

PREFERRED QUALIFICATIONS:

• Education in business management, communications, marketing, or closely related field.

• Supervisory experience.

• Experience planning and executing events

• Experience with the design and creation of newsletters, brochures, and other branded materials.

• Prior relevant state experience

Appeal Rights:

An applicant who has been removed from an employment list or removed from consideration during the selection process may request a review by the State Personnel Director.

As an applicant directly affected by the results of the selection or comparative analysis process, you may file a written appeal with the State Personnel Director.

Review of the completed, signed and submitted appeal will be timely on the basis of written material submitted by you, using the official appeal form signed by you or your representative. This form must be completed and delivered to the State Personnel Board by email at [email protected] within ten (10) calendar days from your receipt of notice or acknowledgement of the Department's action.

For further information on the Board Rules, you can refer to 4 Colorado Code of Regulations (CCR) 801-1, State Personnel Board Rules and Personnel Director's Administrative Procedures, Chapter 8, Resolution of Appeals and Disputes, at spb.colorado.gov/board-rules .

Supplemental Information

Colorado School of Mines is committed to equal opportunity for all persons. Mines does not discriminate on the basis of age, sex, gender (including gender identity and gender expression), ancestry, creed, marital status, race, ethnicity, religion, national origin, disability, sexual orientation, genetic information, veteran status or current military service. Further, Mines does not retaliate against community members for filing complaints regarding or implicating any of these protected statuses.

Mines' commitment to nondiscrimination, equal opportunity and equal access is reflected in the administration of its policies, procedures, programs and activities and in its efforts to achieve a talented student body and workforce.

Through its policies, procedures and resources, Mines complies with federal law, Colorado state law, administrative regulations, executive orders and other legal requirements to prevent discrimination (including harassment or retaliation) within the Mines campus community and to address potential allegations of inequality or concerns for safety.

Are you looking for an inspiring, mission-driven workplace where you can contribute to solving the world's problems and educating the next generation of change makers? Are you an individual who values a rich and vibrant diverse and inclusive community, where our different perspectives and experiences enrich the educational and work experience?

Look to Mines.

The State of Colorado offers permanent employees a variety of benefits including medical, dental, life and disability insurance, as well as a comprehensive leave program. Please click the following link for detailed information:

Please note that each agency's contact information is different; therefore, we encourage all applicants to view the full, official job announcement which includes contact information and class title. Select the job you wish to view, then click on the "Print" icon.

01

This position requires four (4) years of relevant experience in an occupation related to the work assigned to this position, including work in communications, managing and organizing information, must be able to manage competing priorities, have familiarity with marketing and outreach. OR Education and Experience: A combination of related education and/or relevant experience in an occupation related to the work assigned equal to four (4) years. (TRANSCRIPTS MUST BE ATTACHED FOR EDUCATIONAL CREDIT) Do you meet this requirement?

• Yes

• No

  02

If you answered "yes", please explain how you meet this requirement. If you answered "no", please enter "n/a".

Required Question

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State of Colorado

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Job Tags

Hourly pay, Holiday work, Permanent employment, Full time, Work experience placement, Monday to Friday,

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