Job Description

Our client, a Hedge Fund in Midtown, is seeking an experienced and motivated individual to support their CIO on a wide range of personal, non-business-related tasks. In addition, this person will also provide administrative support to various other teams throughout the firm. This is an ideal and multifaceted opportunity for a smart, trustworthy, detail-oriented problem-solver who is as comfortable coordinating a multi-stop international trip as giving the hottest food recommendations in NYC. This firm is dynamic and looking for a person with no ego and happy to pitch in attitude. This role is in office 5x a week. 

RESPONSIBILITIES:

• Travel planning, both personal and business, including researching and booking hotels or vacation rentals, flights, trains, restaurant reservations, private chefs, car services, car rentals, tours, and activities
• Bookkeeping and recordkeeping tasks such as paying bills, managing bank accounts, maintaining documents for tax and estate reporting, and processing and tracking charitable donations
• Dinner and event research for special occasions and business gatherings
• Personal needs ranging from home projects or purchases and car repairs; scheduling doctor’s visits, and submitting medical and dental claims; assisting with gift shopping, personal purchases, package deliveries and returns; sourcing and arranging pet care; to various ad hoc research projects
• Calendar management and coordination of personal and business appointments
• Coverage of corporate administrative positions and needs (e.g., HR scheduling, expense reporting)

REQUIREMENTS:

• High integrity, discretion, and trustworthiness
• Strong analytical skills, problem-solving, judgment, and attention to detail
• Ability to efficiently juggle several projects and various demands simultaneously, with a positive, no-task-too-small mentality.
• Excellent written, interpersonal, and communication skills
• 10+ years’ experience as a Personal/Executive Assistant

SALARY:
$110-150K (base) + + discretionary bonus + great benefits + 401(K) and profit sharing + 25 days PTO + team lunch Fridays 

HOURS:
8:30am-5:30pm + flexibility OT as needed 

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