Job Description
Position Overview
We’re looking for a vibrant, detail-obsessed Executive Assistant & Office Manager who thrives in high-energy environments, embraces ambiguity, and loves wearing multiple hats. You’ll be the heartbeat of our office—running the front desk, supporting our executive leadership team, and keeping our operations smooth, efficient, and full of good vibes.
This role is perfect for someone who can balance the polish and professionalism of an Executive Assistant with the hustle and hands-on mindset of an Office Manager. You’ll set the tone the moment someone walks through the door and carry that energy into everything you do—from managing calendars and booking travel to leading engagement initiatives and ensuring our office feels like home.
Responsibilities
- Executive Support for the Executive Leadership Team
- Manage complex calendars, meeting coordination, and day-to-day scheduling for our executive leadership team.
- Organize travel—from flights to hotels to agendas—with speed and precision.
- Draft polished internal and external communications, prepare presentations, and track key deliverables.
- Act as a trusted partner to our executive leadership team—handling confidential information with discretion and professionalism.
- Anticipate needs and stay five steps ahead, ensuring executives can focus on what matters most.
Office & Front Desk Operations - Serve as the face of the office—warmly greeting visitors, managing incoming calls and deliveries, and ensuring a seamless front desk experience.
- Own the day-to-day rhythm of the office—inventory, vendors, snacks, mail, maintenance, and overall vibe.
- Maintain an organized, fully functioning, and welcoming office environment for employees and guests alike.
- Collaborate with the Operations team and partner with building/property management to address any facilities issues or needs.
- Track and manage budgets related to office operations and employee perks.
Culture & Employee Engagement - Plan and execute company-wide events, team-building activities, and celebrations that reflect our values and bring people together.
- Support Human Resources in creating a best-in-class employee experience—from onboarding moments to ongoing culture initiatives.
- Jump in on special projects that support workplace culture, internal communications, and company-wide programs.
Qualifications:
- 5+ years in a fast-paced Executive Assistant/Office Manager or hybrid administrative role, preferably supporting senior leaders.
- Strong front desk or reception experience—you’re a natural host who makes everyone feel welcome.
- Ultra-organized with stellar attention to detail and the ability to juggle multiple priorities with grace.
- Excellent written and verbal communication skills with a high level of professionalism and polish.
- Tech-savvy and confident using Microsoft Outlook, Microsoft Office, Slack, and Zoom.
- Discretion, emotional intelligence, and a can-do attitude that energizes those around you.
You might be our person if you...
- Lead with warmth and confidence the moment someone walks through the door.
- Are the go-to planner for your friend group or team—events, get-togethers, group travel—you thrive on it.
- Embrace the fast-moving, ever-changing nature of a scaling business and enjoy the unpredictability.
- Have a strong sense of ownership and pride in everything you touch, from a clean coffee station to a perfectly prepped board meeting.
- Love being the glue that keeps everything—and everyone—together.
About the Company:
Velo, Velo3D, Sapphire and Intelligent Fusion are registered trademarks of Velo3D, Inc. Without Compromise, Flow, Flow Developer, and Assure are trademarks of Velo3D, Inc.
With the only SupportFree laser powder bed fusion capability, we enable on-demand manufacturing of production quality Titanium, Inconel, and Aluminum parts with an unprecedented degree of design freedom and quality control. The VELO3D award-winning solution includes an integrated offering of hardware and software: Sapphire metal AM production printer, Flow print preparation software, Assure quality assurance and control system, and an integrated manufacturing process that runs throughout the printing operation.
Our team enjoys excellent benefits including healthcare coverage and 401(K) employer contributions. We believe in transparency and recognizing exceptional efforts through our monthly all-hands meetings and team member appreciation awards.
Our job titles may span more than one career level. The starting base salary for this full-time position is between $97,000 and $120,000. This salary range reflects the minimum and maximum target for this position in the U.S. The actual base pay is dependent upon many factors, such as work experience, job-related skills, related education, work location, and market demands. The base pay range is subject to change and may be modified in the future. In addition to a competitive base salary and a comprehensive benefits package, this position may be eligible for other forms of compensation such as participation in a bonus and equity program, as applicable.
V elo3D provides equal employment opportunities to all employees and applicants for employment without regard to, and prohibits discrimination and harassment based on, race, color, religion, age, sex, national origin, disability, medical condition, genetic information, military or veteran status, sexual orientation, gender identity or expression, or any other characteristic protected by federal, state or local laws.
Job Tags
Full time, Work experience placement, Local area,