Job Description

Office Coordinator

Who we are:

AMOpportunities is the pioneer of CTaaS, Clinical-Training-as-a-Service, and the preferred clinical training provider for healthcare trainees worldwide. Our platform provides a comprehensive solution to clinical training capacity and access issues. Through our software and services, hospitals can earn revenue and attract new talent without expending additional resources. Educational institutions can benefit from our software and services too with guaranteed U.S. training which meets their unique curriculum requirements and allows for expanded student enrollment.  

The creation of this unique software and our services is inspired by the growing global shortages of healthcare professionals. We’re changing the future by providing a learning model that empowers healthcare trainees to learn and work anywhere. Over 3,200 medical trainees have benefited from our 250+ clinical experiences. We’re breaking down traditional borders and building the future of healthcare education. 

Frequently cited statistics show that women and underrepresented groups apply to jobs only if they meet 100% of the qualifications. AMOpportunities encourages you to apply even if you do not meet all listed qualifications. We look forward to your application. 

About the position:

We are seeking a dynamic, detail-oriented person with strong organizational skills to join our team as a part-time office coordinator. This role will report to the Director of Human Resources. As our Office Coordinator, you will support the team with coordinating and supporting events, managing office operations including all conference shipments, ordering and stocking supplies, answering the main telephone line, and scheduling. You will work cross-functionally with other departments to support operations and special projects. This is a part-time position, 25-28 hours per week. 

Must be local to Chicago and able to work in person at the Chicago office (River North). Local candidates only. 

Essential Functions: 

• Project management: Coordinate the execution of projects and initiatives across teams, including setting up workflows and tasks in our Project Management System(s) 

• Event support:  

  • Coordinate shipping of conference booth materials and marketing collateral to events. 

  • Ensure marketing team is aware of any new tasks required for upcoming events (e.g., pre-/post-event email comms, social media posts, new collateral requests, etc.)  

  • Assist with organization of in-office and virtual company events 

• Inventory management: Ensure we have the appropriate amount of supplies, including print collateral and promotional swag for upcoming events  

• Scheduling: Coordinate and schedule meetings for executives and various teams  

• Customer service:  

  • Answer main phone line 

  • Deliver best-in-class customer service over phone, email, text and in person 

• Data entry: Update records in the CRM system (Hubspot) 

• Collaboration: Collaborate with other AMO teams, partners, and vendors on various special projects 

• Other duties, as assigned 

Skills:

• Proficiency with Technology: 
  • Previous experience with project management software (e.g., Trello, Monday.com, Asana, etc.)  
  • Familiarity with CRM software (e.g., HubSpot/Salesforce) and data visualization tools (e.g., Tableau).  
  • Microsoft Office (Excel, PowerPoint, Word, Outlook)  
  • Adobe applications.

• Must be able to frequently lift and/or move up to 20 pounds. 

• Communication and Organizational Skills:  

  • Excellent interpersonal communication, written and verbal. 

  • Strong time management and organizational skills with a focus on prioritizing multiple tasks effectively.  

• High level of professionalism and ability to maintain confidentiality.  

• Team Collaboration:  

  • Strong team player with the ability to work independently and collaboratively in a fast-paced environment. 

Education/Experience:

• Associate’s or Bachelor’s degree preferred; or equivalent professional experience 

• 1-3 years of office coordination, administrative support, or operations experience required 

• Experience supporting events, marketing or HR functions a plus  

What You Gain:

• Hourly rate of $20-24/hour
• A mission-driven work environment committed to a spirit of support, growth, and achievement
• Performance-based career growth opportunities
• A front-row seat for the exponential growth of a booming education tech company
• Work/life balance

Equal Opportunity Employer

  At AMOpportunities we champion the reality of diversity and the necessity of inclusion and accessibility. We are deeply committed to the principle of equal employment opportunity for all employees, and to providing our employees with a work environment free of discrimination and harassment. We strictly prohibit discrimination and harassment based on disability, gender identity, gender expression, pregnancy status (including childbirth and related states), sexual orientation, race, color, social or ethnic origin, religion, age, HIV status, past/present military service, or any other status protected by federal, state, or local law.

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