Job Description

Load Planner Do you enjoy problem solving and supporting your team? Are you process driven and detail oriented? Does being a part of an organization that builds and works on complex projects excite you? Take the leap and make your mark at Plan Group! Position Summary: The Load Planner is responsible for ensuring the timely and efficient flow of materials, goods, and services required for production, transportation, or project completion. This role involves managing the tracking and coordination of orders, addressing delays or issues, and maintaining smooth operations to meet deadlines. You will work closely with our fabrication team to create custom shipping procedures and track the execution of such procedures. As Load Planner, you will: Monitor the status of orders from suppliers and vendors, ensuring timely delivery of materials, and equipment Work with general contractor transportation specialists to create cohesive/integrated planning processes to ensure efficient shipping for all parties Expedite the delivery of materials by working with vendors, suppliers, and internal departments to resolve delays and shortages Create and manage lifting and transport plans for custom modules constructed in our warehouse Plan and coordinate transport of manpower to remote sites Ensure that loads are efficiently packed, minimizing space and reducing transportation costs, coordinate with fabrication shop on creation of packages to maximize efficiency for shipping Work closely with Fabrication shop, carriers, warehouses, and other departments to schedule loads and ensure timely delivery, track loads with multiple stops and transportation methods on route to remote locations Ensure all necessary paperwork is completed for each load, including shipping instructions, bills of lading, receipt inspections and compliance with transportation regulations Maintain records of shipments and work with teams to handle invoicing and billing discrepancies Review procurement of equipment to find any logistic related issues or deficiencies, address any issues related to order delays, quality problems, or discrepancies with shipments. Identify potential delays or disruptions in supply chains and take immediate action to resolve them, troubleshoot logistical issues related to shipping, inventory, or production, and work with relevant teams to implement corrective actions Identify and resolve any issues related to damaged goods, shipping delays or other transportation-related concerns Maintain accurate records of all expedited orders, including purchase orders, invoices, shipping documents, and delivery confirmations Prepare regular status reports for management and operations, highlighting any issues, delays, or areas for improvement Track any required maintenance records of stocked equipment in storage Assist with tracking the progress of projects, ensuring the timely arrival of components or materials necessary to meet project milestones Identify opportunities to streamline order processing and improve delivery timelines Our ideal candidate has: High school diploma or equivalent required; associate or bachelors degree in supply chain, Logistics, or a related field preferred Proven experience, 3-5 years of experience in expediting, procurement, or logistics is preferred Proficiency in Microsoft Office Suite (Excel, Word, Outlook) Strong knowledge of supply chain processes and procurement practices Ability to manage multiple tasks and priorities effectively under tight deadlines Excellent problem-solving skills and attention to detail Strong communication skills, both written and verbal, with the ability to build relationships with suppliers and internal teams Experience with enterprise resource planning (ERP) software or inventory management systems Experience in a manufacturing, construction, or project-based environment Ability to seek opportunities to improve processes and reduce operational inefficiencies Familiarity with North American shipping and customs procedures Knowledge of lean supply chain practices or process improvement methodologies (e.g., Six Sigma) Curious to find out whats it like to work at Plan Group? Apply now! We promise well challenge you every step of the way. Since 1955 weve left a positive mark on the projects weve worked on, and theres so much more to come. To learn more about life at Plan Group, visit our website at and follow us on LinkedIn. Thank you for your interest in joining Plan Group. Please note that due to the volume of applicants only those who will be considered for an interview will be contacted. Accommodations for applicants with disabilities will be made during the recruitment processes. Should you be contacted for an interview please advise if accommodations are required. We are an equal opportunity employer. When you join #TeamPlanGroup, youre not just starting a job youre building a career with one of Canadas most respected contractors. Proudly recognized as a Top Employer in Canada for three consecutive years, Plan Group offers the opportunity to work on landmark projects that shape communities for the future. As part of our global network, youll gain access to unparalleled resources, innovative technologies, and endless opportunities to contribute to impactful work. From advanced technology to complex infrastructure, every project is a chance to build your skills and leave a legacy. Bring your talent, energy, and ideas, and lets build something extraordinary together. For more information, follow us on social media and visit our website at Thank you for your interest in joining Plan Group, an equal opportunity employer. Please note that due to the volume of applicants, only those selected for an interview will be contacted. Accommodations for applicants with disabilities will be made during the recruitment process. Should you be contacted for an interview, please advise if accommodations are required.

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