Job Description

Job Description and Duties

Applicants who previously applied to JC-471548 will not need to reapply as your application will be considered for this vacancy.

Analyzes, computes and prepares billings in the Financial Information System for California (FI$Cal) for customers in accordance with the provisions of reimbursable contracts and interagency agreements. This process requires each reimbursable contract or interagency agreement to be analyzed for items such as terms, billing frequency, contract period, billing amount, allowable reimbursements and fiscal year impact. This process includes compiling billing information from various sources, auditing the information received and making sure it is in accordance with the reimbursable contract or interagency agreement. Ongoing contact with various Office of Primary Interest (OPI), private companies, and collection agencies. Prepares and maintains a log that tracks billings and payments for each reimbursable contract or interagency agreement providing a reliable audit trail for each individual transaction including documenting all customer communication. Monitors the log for evidence that billed costs may exceed the contract amount. Prepares correspondence and sends to contract manager regarding contract balances so they may initiate corrective action, such as contract amendments or discontinue services. Reviews various FI$Cal reports to analyze invalid entries, invalid accounts, and abnormal balances and take appropriate action. Creates vouchers in FI$Cal as needed to refund customers for over payments or deposits.

Creating and maintaining customers in FI$Cal. Takes appropriate actions including preparing initial and follow-up correspondences; communicating adjustments and corrections to effected OPIs and customers. Using FI$Cal, prepare and send out Dunning letters for past due accounts. Reviews past due accounts for potential collection activities. Monitors when a past due account can be submitted to the collection agency for collection or the Franchise Tax Board for the intercept process. If accounts are too old to be collected or fall under certain dollar amounts, prepares written documentation to the Victim’s Compensation and Government Claims Board for Relief from Accountability. Reviews disputes and inquiries from customers and/or debtors.

Using labor reports calculate and adjust labor costs from cost pool to the appropriate charge codes based on CHP Chart of Accounts. These adjustments are made by creating Journal Entries in FI$Cal.

Assists as needed with the billing of CHP 465 - REIMBURSABLE LETTER OF AGREEMENT, CHP 735 - INCIDENT RESPONSE REIMBURSEMENT STATEMENT, and CHP 90 REPORT OF COURT APPEARANCE.

Performs other duties, within the scope of the classification, as assigned.

You will find additional information about the job in the .

Minimum Requirements

You will find the Minimum Requirements in the Class Specification.

Additional Documents

Special Requirements

• The position(s) require(s) a Background Investigation be cleared prior to being hired.

Possession of Minimum Qualifications will be verified prior to appointment. To satisfy the minimum qualification requirement with education, you must include your unofficial transcript(s)/diploma for initial review. Original diploma or official, sealed transcripts will be required prior to the start date. Applicants with foreign transcript(s)/degree(s) must provide a third-party transcript/degree credential evaluation that indicates the number of units to which the foreign coursework is equivalent.

Application Instructions

Completed applications and all required documents must be received or postmarked by the Final Filing Date in order to be considered. Dates printed on Mobile Bar Codes, such as the Quick Response (QR) Codes available at the USPS, are not considered Postmark dates for the purpose of determining timely filing of an application.

Final Filing Date: 6/2/2025

Who May Apply

Individuals who are currently in the classification, eligible for lateral transfer, eligible for reinstatement, have list or LEAP eligibility, are in the process of obtaining list eligibility, or have SROA and/or Surplus eligibility (please attach your letter, if available). SROA and Surplus candidates are given priority; therefore, individuals with other eligibility may be considered in the event no SROA or Surplus candidates apply. Individuals who are eligible for a Training and Development assignment may also be considered for this position(s).

Applications will be screened and only the most qualified applicants will be selected to move forward in the selection process. Applicants must meet the Minimum Qualifications stated in the Classification Specification(s).

How To Apply

Complete Application Packages (including your Examination/Employment Application (STD 678) and applicable or required documents) must be submitted to apply for this Job Posting. Application Packages may be submitted electronically through your CalCareer Account at When submitting your application in hard copy, a completed copy of the Application Package listing must be included. If you choose to not apply electronically, a hard copy application package may be submitted through an alternative method listed below:

Address for Mailing Application Packages

You may submit your application and any applicable or required documents to:

California Highway Patrol

052/Selection Standards and Examinations

Attn: Naoka Iwaya

P.O. Box 942898

Sacramento , CA 94298-0001

Address for Drop-Off Application Packages

You may drop off your application and any applicable or required documents at:

California Highway Patrol

052/Selection Standards and Examinations

Classification and Hiring

601 North 7th Street

Sacramento , CA 95811

08:00 AM - 05:00 PM

Required Application Package Documents

The following items are required to be submitted with your application. Applicants who do not submit the required items timely may not be considered for this job:

• Current version of the State Examination/Employment Application STD Form 678 (when not applying electronically), or the Electronic State Employment Application through your Applicant Account at All Experience and Education relating to the Minimum Qualifications listed on the Classification Specification should be included to demonstrate how you meet the Minimum Qualifications for the position.
• Resume is optional. It may be included, but is not required.
• Criminal Record Supplemental Questionnaire

Applicants requiring reasonable accommodations for the hiring interview process must request the necessary accommodations if scheduled for a hiring interview. The request should be made at the time of contact to schedule the interview. Questions regarding reasonable accommodations may be directed to the EEO contact listed on this job posting.

Benefits

Newer gated campus located close to Downtown Sacramento; offers free parking, electric vehicle charging stations, gym, on-site Bistro, and is close to a light rail station. Close to bike/walking paths along the American River.

Benefit information can be found on the CalHR website and the CalPERS website.

Contact Information

The Human Resources Contact is available to answer questions regarding the application process. The Hiring Unit Contact is available to answer questions regarding the position.

Department Website:

Human Resources Contact:
Naoka Iwaya
(916) 843-3787

Hiring Unit Contact:
Shariell Dickinson
(916) 843-3532

Please direct requests for Reasonable Accommodations to the interview scheduler at the time the interview is being scheduled. You may direct any additional questions regarding Reasonable Accommodations or Equal Employment Opportunity for this position(s) to the Department's EEO Office.

EEO Contact:
Equal Opportunity & Access Section
(916) 843-3190
[email protected]

California Relay Service: 1-800-735-2929 (TTY), 1-800-735-2922 (Voice) TTY is a Telecommunications Device for the Deaf, and is reachable only from phones equipped with a TTY Device.

Additional Application Submission Requirements

Interested individuals shall submit a Criminal Record Supplemental Questionnaire with their STD. 678 Employment Application.  Hard copy applications must also include the classification title, job control number (JC-478718) and/or position number 388-071-4546-712 on the application.

It is required to submit work/employment experience, dates, hours worked, supervisor names and supervisor phone numbers on the application in descending order, starting with your current job. Resumes or other documents cannot substitute a state application. Applicants who fail to submit a completed state application may not be considered.

Do not include any confidential information on any documents you submit for this job vacancy, such as your state application, resume, or educational transcripts.  Confidential information that should be excluded or removed from these documents includes, but is not limited to, the Equal Employment Opportunity page, your Social Security Number, birth date, driver’s license number, examination results, LEAP status, marital status, and age.  The job application packet checklist is not required to apply for this position.  Failure to follow these instructions may result in your application not being considered for this position.

Although the intent is to fill this vacancy as soon as possible, the exact duration of the selection process can vary and is unknown at this time.

Job Tags

Permanent employment, Full time, Contract work, Relief,

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